Board of Directors

The Basics

The Board of Directors (Directors) consist of at least three, but not more than seven Directors, each of whom shall be a member of the Corporation and a lot owner. They are elected at an annual meeting to serve for one year. Elections are held annually, and nominations shall be made from the floor. Voting is by secret ballot, and the persons receiving the largest number of votes shall be elected. Directors do not receive compensation, as all services are voluntary.

Officers

The officers include a president, secretary, treasurer, vice president, and other positions as determined by the directors. They are selected by the board, and serve until the board selects their successors. Any officer may also be a member of the board. Please note that officers are not directly elected by the HOA membership, but by the directors, who are directly elected by the HOA membership.

Responsibilities of the Board

The Board shall have full power and authority in the governance, management, and control of the business affairs of the incorporated HOA
They may take all actions deemed necessary or desirable to comply with all requirements by law
Enforce the covenants, conditions and restrictions set forth in the Declaration of Covenants, Easements, Conditions, and Restrictions affecting the properties owned by the HOA
Repair, maintain, and improve the common properties
Establish, levy, collect, and enforce assessments, subject to the provisions of the Declaration
Adopt and publish rules and regulations governing the use of the common properties and the personal conduct of owners, occupants, and guests, and establish penalties for related infractions
Suspend voting rights when an owner is in default regarding their assessments, and take any further legal action deemed appropriate to collect the assessments
Authorize the officers to enter into one or more management agreements in order to facilitate efficient operation of the HOA

CURRENT BOARD MEMBERS

John Zalenka, President

President's Responsibilities:

Communicates all info to the board and HOA members via website and email communications
Serves as the primary HOA contact with legal representation, North Royalton city leaders, other local governmental agencies, and suppliers of services to the HOA and the board
Understands the nature and application of the governing documents, and seeks counsel from legal or other civic resources when needed
Maintains, or delegates management of, all service contracts and HOA agreements
Ensures that all document retention requirements are met
Develops the necessary infrastructure to help the board and HOA members operate in the most efficient manner
Maintains fiscal responsibility for the HOA, ensuring that assessments and reserves are adequate, consistent with the expenses and needs of the Association
Appoints committees, and committee heads, as needed

Tim O'Toole, Vice President

Vice-President's Responsibilities

In the absence of the president, leads all board meetings and/or HOA meetings
Assists the president with HOA activities, as requested

Art Dilger, Treasurer

Treasurer's Responsibilities:

Prepare and recommend to the board the budget and assessment amount for the upcoming year
Provide variance analysis of revenue and expense items compared to budget and prior year, and investigate as needed
Pay all invoices incurred by the association
Review and reconcile the bank accounts of the HOA
Bill residents for annual HOA assessments; collect and deposit monies; maintain appropriate records of payment and account balances; provide periodic past due reports, escalating issues to the board and legal counsel when necessary.
Collect and mange funds for special association events, and process related disbursements
Maintain a roster of homeowners (members), including email and phone contact information
Respond to requests from title agencies for information needed to complete property transfers
Prepare and submit the annual U.S. Income Tax Return for Homeowner's Associations (Form 1120-H) and submit by April 15th for the prior calendar and fiscal year

Open Board Position, Secretary

Secretary's Responsibilities:

Records and publishes the meeting minutes for each Board meeting and HOA meeting within 7 days of the meeting
Delegates responsibility to another board member when planning to be absent from a meeting

Jennifer Mentessi-Fitzsimons, Board Member

General Board Member's Responsibilities:

Attend and actively participate in all board meetings, providing input as required or requested
Recommend, lead, and/or participate in HOA projects, including project organization, research, and development
Volunteer to assist other board members in their responsibilities, as needed

Claudio Zanin, Board Member

General Board Member's Responsibilities:

Attend and actively participate in all board meetings, providing input as required or requested
Recommend, lead, and/or participate in HOA projects, including project organization, research, and development
Volunteer to assist other board members in their responsibilities, as needed

Ray Lehotsky, Board Member

General Board Member's Responsibilities:

Attend and actively participate in all board meetings, providing input as required or requested
Recommend, lead, and/or participate in HOA projects, including project organization, research, and development
Volunteer to assist other board members in their responsibilities, as needed

FORMER HOA PRESIDENTS

James Harrison

Tiffany Morgan

Dan Petrovic

We'd like to thank all former officers and board members, as well as the many others that

have volunteered their time in serving the Pinestream Community!